Criterion 5.4.3

MEMORANDUM OF ASSOCIATION OF SOCIETY

1. Name of the Society:

(i) The name of the Society shall be the “Govt. Hrangbana College Alumni Association” which may be officially referred to as “HBC ALUMNI” as its abbreviated form.

(ii) For the context of this Memorandum of Understanding and the Rules and Regulations, hereinafter, sometime be referred to as “HBC ALUMNI” or “the Society”.

2. Registered Office:

Registered Office of the HBC ALUMNI shall remain in the main building of Govt. Hrangbana College, Chanmari, Aizawl – 796007, Mizoram.

3. Area of Operation:

Mizoram.

4. Aims and Objectives:

HBC ALUMNI will be a non-profit making Society with the following aims and objectives:

(a) To uphold the democratic and inclusive traditions of the Govt. Hrangbana College and to strive for their furtherance, through all the activities of HBC ALUMNI, including the organization of annual and periodic Lectures / Seminars / Symposia / Workshop, etc. centered around themes that deepen our understanding and appreciation of the values enshrined in the Preamble of Govt. Hrangbana College;

(b) To foster close relationship between HBC ALUMNI and Govt. Hrangbana College;

(c) To provide opportunities for community service and to act as goodwill ambassador of Govt. Hrangbana College within Mizoram, India or abroad;

(d) To provide academic and professional interaction and networking among HBC ALUMNI and students of Govt. Hrangbana College;

(e) To organize socio-cultural events and interactions between Alumni and their family members.

(f) To organize various kinds of activities or awards to motivate students and teachers of Govt. Hrangbana College.

5. Governing Bodies:

The names, address, occupation and designation of the present members of the governing body to whom the management of the Society is entrusted as required under Section 5 of the Mizoram Societies Registration Act, 2005 are as follows:

Adviser panga ziah telh tur

6. Desirous Person:

We the undersigned are desirous of forming a Society namely the “Govt. Hrangbana College Alumni Association” (HBC ALUMNI) under the Mizoram Societies Registration Act, 2005 in pursuance of this Memorandum of Association of the Society.

Societies Registration Act, 2005 are as follows:

(LALHMACHHUANA ZOFA) (JAMES RAMDINMAWIA)

President General Secretary

RULES AND REGULATIONS OF THE SOCIETY

1. Name of the Society:

(i) The name of the Society shall be the “Govt. Hrangbana College Alumni Association” which may be officially referred to as “HBC ALUMNI” as its abbreviated form.

(ii) For the context of this Memorandum of Understanding and the Rules and Regulations, hereinafter, sometime be referred to as “HBC ALUMNI” or “the Society”.

2. Membership:

Any person who has been full-time former students of the Govt. Hrangbana College (hereinafter referred to HBC) can become a member if he/she pays the prescribed membership fee.

3. Membership Fee:

The Membership Fee shall be as under unless otherwise revised by the Society:

• Membership Fee is Rs. 200/-. This fee needs to be renewed in every two year.
• Life Membership Fee is Rs. 2,000/-.

(c) The non-resident members living outside India shall pay an equivalent amount of Rs. 1,000/- as membership fee.

4. Termination or Cessation of Membership:

The General Body Meeting of HBC ALUMNI shall have the power to expel/terminate any member from his/her membership of the Society on the following grounds:

(a) On death.

(b) In case a member is found to conduct himself/herself or act detrimental to the interest(s) of HBC ALUMNI or is found involved in serious misbehavior as deemed by the Society.

(c) If adjudged by any court of law to be a criminal offender.

(d) If found guilty by means of anti-propaganda of the Aims and Objectives of the Society.

(e) If disregards the Rules and Regulations or disobey the decisions of the Governing Body.

(f) Provided that in respect of clause (b), (d) and (e) above, a Show Cause Notice shall be issued first to the member concerned, thereby giving him/her an opportunity of explanation. Pending disposal of such explanation, the Executive Committee may suspend the member concerned and termination/expulsion of the member concerned shall be subjected to the decision of the General Body Meeting.

5. Re-Admission:

In case, any member of the Society is suspended by the Executive Committee or expelled by the General Body Meeting on any ground of Sub- section (b), (c), (d) & (e) of Section 4 of Rules & Regulations, he can be readmitted, provided the General Body Meeting permitted his/her re-admission.

6. Register of Members and Facilities:

The Society shall maintain a registration of its members and shall enter therein the name, address, date of enrolment and date of termination of the members in the Society's Register.

7. General Body Defined:

All the members of the Society shall constitute the General Body of the Society.

8. General Body Meeting:

(i) All the members of the Society can attend and participate in the General Body Meeting

(ii) Notice: Minimum 7 days’ notice shall be given to the members, before the date of General Body Meeting.

(iii) Meeting: General Body Meeting shall be held at least once in every year.

(iv) Emergency Meeting: The President may call for an Emergency General Body Meeting whenever necessary.

(v) Quorum: The quorum of General Body Meeting shall be 1/5^th (one-fifth) of the total strength of the Members of the Society.

(vi) General Body Meeting is the highest authority in the functioning of the Society.

9. Rights & Privileges of Members:

Every member of the Society:

(i) shall be entitled to participate in meetings, competitions, function and other lawful gatherings, called or arranged by the Society.

(ii) have the right to keep the Identity Card after depositing the required fees; if the Governing Body find it necessary.

10. Duties of the Members:

(i) give information pertaining to any matter which is necessary to be known by the Society.

(ii) not indulge in activities which are prejudicial to the Aims and Objectives and/or the Rules & Regulations of the Society.

(iii) shall perform his/her right to cast vote in the Election of the Society.

11. Governing Body:

The Governing Body shall consist of the HBC ALUMNI Office Bearers and the Executive Members.

(a) Strength: The strength of Governing Body shall not be less than 12 and not be more than 70.

(b) Term: Term of Governing Body shall be two years.

(c) Notice: Minimum 7 days’ notice shall be required for every Governing Body Meeting

(d) Quorum: Quorum of every Governing Body Meeting shall be 1/3^rd of the total strength of the Governing Body of the Society.

(e) Meeting: Governing Body Meeting shall ordinarily be held once in three months regularly but shall be held at least once in a year.

(f) Emergency Meeting: The President may call for an emergency meeting whenever necessary.

(g) The Governing Body shall execute the resolutions passed by the General Body Meeting and is the Apex Body in the functioning of the Society.

12. Composition of the Governing Body:

The composition of the Governing Body shall be as under:

(i) President - One

(ii) Vice President - Five

(iii) Gen. Secretary - One

(iv) Secretary - Four

(v) Treasurer - One

(vi) Fin. Secretary - One

Adviser

(vii) Executive Members - from 59 to

13. Termination of Member of Governing Body:

Any member of the Governing Body can be terminated from his/ her post on the same grounds mentioned in the above Section 4.

14. Powers & Functions of Governing Body:

(a) The Governing Body shall be responsible for the management and administration of all affairs of the Society and is also authorised to appoint any Office Bearer / Executive Member to look after any particular activity.

(b) All decisions shall be taken by majority of votes.

(c) The Governing Body shall have the powers provided in any Section of this Rules & Regulations.

(d) To prepare Plans, Projects and Programmes for the Society.

(e) To constitute Sub-Committee for a specific purpose if it deems necessary.

15. Restriction on Holding Office:

No person who is an undischarged insolvent or who has been convicted of any offence under any law shall be entitled to be a member of the Governing Body.

16. Powers & Duties of Office Bearers:

A. President:

(i) The President is the head of the Society and shall preside over all the meetings of the Society. He/she shall have the sole responsibility to ensure the financial stability of the Society and shall also ensure that no unauthorized expenditure is incurred.

(ii) He/She shall have the power of supervision over all workings of the Society and its efficient administrations in respect of all disciplinary matters and shall summon and attend the meetings of the Governing Body and the General Body.

(iii) At the time of voting on any matter/subject (except the Election), if the total votes casted by the members happen to be equal in number, the President shall have the power to cast an extra vote to decide the matter/subject.

(iv) The President shall have the power to allow an inclusion of any subject/matter in the agenda for discussion even in the course of the meeting/proceeding.

(v) The President is empowered to give his/her signature on all papers/letters on behalf of the Society to conduct its correspondence.

B. Vice President:

The Vice President shall enjoy all powers of the President in his/her absence.

C. General Secretary:

(i) The General Secretary shall be responsible for carrying out all the decisions and resolutions of the Society and for making all correspondence in the name of the Society. He/she shall be the in-charge of the day-to-day administration of the Society and shall transact all official business of the Society. He/she shall also prepare and submit an Annual Report at the Annual General Meeting of the Society.

(ii) He/she shall prepare the membership register as well as the proceeding register to record the Minutes of the proceedings of the General Body Meeting and the Governing Body Meeting.

D. Secretary:

The Secretary shall assist the General Secretary in all cases when needed. He/she shall enjoy all the powers of the General Secretary in his/her absence.

E. Treasurer:

(i) All funds of the Society shall remain under the management and care of the Treasurer.

(ii) He/she shall maintain the accounts of all money received and/or paid by him/her on behalf of the Society.

(iii) He/she shall make disbursement in accordance with the direction of the Governing Body.

F. Finance Secretary:

(i) The Finance Secretary shall keep account book of the Society's funds and shall also record all receipts and expenditures.

(ii) All monetary transactions shall be made through him/her.

(iii) He/ She shall be responsible with the Treasurer for the proper accounting of the Society's funds.

17. Filling Up of Casual Vacancies:

Any casual vacancy amongst the Governing Body shall be filled in by the resolution passed by the Governing Body.

18. Election:

(a) Election of the Office Bearers and Advisers of the Society shall be held every two years. Members of the Society can cast their votes in the Election. Vote Casting shall be done by secret ballot. However, Voting by proxy will not be allowed. Simple majority of vote shall be declared as elected.

(b) The Governing Body shall nominate not more than twenty (20) persons and not more than four (4) nominees shall be nominated from the floor for the post of the Office Bearers.

(c) Any nominated person who could not attend the Election due to some unavoidable circumstances requires the prior approval of the Returning Officer in order to be eligible for contesting in the Election.

(d) Governing Body shall not be altered three months before the date of Election.

(e) Executive member appoint/elect

19. Sources of Income:

All the income of the Society shall be utilized only for the promotion and upliftment of the Aims and Objects of the Society. Sources of Income of the Society are as under:

(i) Membership Fee / Life Membership Fee from the members of the Society.

(ii) Donations and Special Contributions.

21. Property of a Society:

The Governing Body shall be the custodian of all the properties of the Society and shall maintain register for recording the particulars of such properties.

21. Gift:

Any kind of gifts received from any individual, organisation, etc. for some specific purposes shall not be used for any other purpose without the consent of the donors or the Governing Body.

22: Financial Year:

The Financial Year of HBC ALUMNI shall be from the first day of the month of April of a year to the last day of the month of March the following year.

23. Audit:

The accounts of the Society shall be audited by the qualified Auditor (Chartered Accountant or any person duly approved by the Registrar, Firms & Societies) every year.

24. Management of Funds & Accounts Operation:

A Bank Account shall be operated by joint signatures of the President, the General Secretary and the Treasurer. The Society shall keep proper books of accounts in which all sums of money received, source thereof, expenditure and object or purpose, the assets and liabilities of the Society shall be entered. The Pass Book and Cheque Book shall be kept by the General Secretary or the Treasurer.

25. Inspection of Accounts and of the Proceedings of Meetings:

All the members of the Society shall have the right to inspect Books of Accounts and proceedings of the meetings of the Society if and when required.

26. Submission of Annual Report/Returns:

Every year, a list of the Governing Body, annual activities’ report certified by the President and the General Secretary and the Auditor’s report and balance sheet for the previous year duly audited and signed by qualified auditors shall be filed in the office of the Registrar, Firms & Societies, Mizoram Aizawl as it is required under Section 18 of the Mizoram Societies Registration Act, 2005.

27. Dissolution:

If the Society needs to be dissolved it shall be dissolved as per the provisions laid down under Section 25 & 28 of the Mizoram Societies Registration Act, 2005.

28. Legal Proceedings:

The Society may sue and/or be sued in the name of the President, or any Office-bearers authorized by the Governing Body in this behalf.

29. Amendment:

Any Amendment of the Constitution and Rules and Regulations will be carried out in accordance with Section 9 of the Mizoram Societies Registration Act, 2005.

30. Application of the Act:

All the provisions under all the Sections of the Mizoram Societies Registration Act, 2005 shall be applicable to this Society.

Certified that this is the correct copy of the Rules and Regulations of the Society.

(SAIBUANGA SAILO) (JAMES RAMDINMAWIA) (LALHMACHHUANA ZOFA)

Treasurer General Secretary President